- Student ID (required column)
- Your school's own ID for the student. Never a Social Security number. 5 CCR §74112(m)(8)
- Name
- The student's full name. 5 CCR §74112(m)(2)
- Address
- The student's mailing address. 5 CCR §74112(m)(2)
- Phone
- The student's phone number. 5 CCR §74112(m)(2)
- Email
- The student's email address. 5 CCR §74112(m)(2)
- Program (required column)
- The program name, spelled exactly as in the questionnaire. Each program gets its own fact sheet. 5 CCR §74112(a), (m)(2)
- Location (required column)
- The campus or branch name, spelled exactly as in the questionnaire. Each location gets its own fact sheet. Education Code §94928(c); 5 CCR §74112(a)
- Start date (required column)
- The date the student started the program. 5 CCR §74112(m)(2)
- Scheduled completion date (required column)
- The date the student was scheduled to finish, at 100% of the published program length. This decides which year's figures the student counts in. 5 CCR §74112(d)(1), (m)(2)
- Actual completion date (required column)
- The date the student completed the program and was awarded the diploma or degree. Leave blank if they did not complete. 5 CCR §74112(d)(2), (m)(2); Education Code §94842
- Cancelled during cancellation period
- Yes if the student cancelled within the cancellation period. These students are left out of every count. 5 CCR §74112(d)(1)
- Unavailable for graduation
- Only for students who did not complete: died, incarcerated, or military (called to active military duty). Leave blank otherwise. Education Code §94928(g), (h); 5 CCR §74112(l)
- Unavailable for employment
- Only for graduates who, after graduating, died, were incarcerated, were called to active military duty, are international students who left the U.S. or cannot work here, or are continuing their education at an accredited or Bureau-approved school. Education Code §94928(f); 5 CCR §74112(l)
- Unavailability dates
- When the student became unavailable (and when it ended, if it did). 5 CCR §74112(m)(8)
- Unavailability documented
- Yes if you hold a document that shows the unavailability (for example military orders or an enrollment letter from the other school). 5 CCR §74112(m)(8)
- Employed
- Yes if the graduate reported a job, self-employment or freelance work after graduating. 5 CCR §74112(d)(3), (l)
- Employment basis
- How the job counts: soc position (a job in one of the program's listed SOC codes), same employer (same employer as before enrolling, after a promotion, a new job code, or because the program was required), or self-employed (including freelance). 5 CCR §74112(d)(3)(A)-(C)
- Employer name
- The employer's name, or the graduate's business name if self-employed. 5 CCR §74112(m)(3), (m)(4)
- Position
- The graduate's job title. 5 CCR §74112(m)(3)
- SOC code
- The six-digit Standard Occupational Classification code of the job, like 39-5011. 5 CCR §74112(d)(3)(A)(i), (i)(3)
- Employment start date
- The date the job began. 5 CCR §74112(m)(3)
- Employment end date
- The date the job ended, if it has ended. 5 CCR §74112(m)(3)
- Annual salary
- Yearly salary or wages as reported by the graduate or employer, like $32,500. 5 CCR §74112(k), (m)(3)
- Hours per week
- Hours worked per week, across all positions if the graduate holds more than one. 5 CCR §74112(d)(3)(A)(ii), (m)(3)
- Concurrent positions
- Yes if the hours come from more than one position held at the same time. 5 CCR §74112(d)(3)(A)(ii), (i)
- Part-time statement signed
- Yes if the graduate signed a statement that they chose part-time work. Needed to count a job of 20 to 29 hours a week. 5 CCR §74112(d)(3)(A)(ii)
- Employed by school or affiliate
- Yes if the employer is your school, a business your school owns, or a business that shares ownership with your school. 5 CCR §74112(i)
- Employment verified date
- The date you verified the job with the graduate or employer. 5 CCR §74112(l), (m)(3)
- Employer address
- The employer's address. 5 CCR §74112(m)(4)
- Employer phone
- The employer's general phone number. 5 CCR §74112(m)(4)
- Employer contact name
- The person at the employer who confirmed the job. 5 CCR §74112(m)(4)
- Employer contact phone or email
- That person's phone number and email address. 5 CCR §74112(m)(4)
- Self-employment evidence
- What shows the self-employment: business license, fictitious business name statement, advertising, website, business receipts, or a signed and dated attestation from the graduate. 5 CCR §74112(d)(3)(C), (m)(5)
- Contact attempts
- Each attempt to reach the graduate or employer: date, method and outcome. 5 CCR §74112(m)(6)
- First exam date
- The date of the first licensing exam the graduate could take after completing. 5 CCR §74112(j), (m)(7)
- Exam result
- Result of that first available licensing exam: passed, failed, did not take, or unknown. 5 CCR §74112(j), (m)(7)